Crew Connection Talent ID Camp Terms & Conditions

Effective Date: 30th October 2025
Event Dates: 14th December 2025 & 25th January 2026
Venue: Thames Rowing Club, London
Your registration for and participation in the Crew Connection Talent ID Camp (the “Event”) are subject to these Talent ID Camp Terms & Conditions, as well as the general Crew Connection Terms of Service available at https://www.crewconnection.co.uk/terms-and-conditions

By registering for the Event, you (and, if applicable, your parent or guardian) agree to be bound by these Terms & Conditions. These terms constitute a legally binding agreement between you and Crew Connection Ltd (“the Service Provider”). If you are registering on behalf of an athlete under 18, you acknowledge that you have the authority to do so and that these terms apply to both you and the athlete.

1. Eligibility

  • The Crew Connection Talent ID Camp is open to athletes aged J16 and above (school year 11 or equivalent).

  • Athletes under 18 must have a parent or guardian complete registration and accept these Terms & Conditions on their behalf.

  • All participants must confirm they are medically fit to take part in rowing and ergometer training.

2. NCAA Compliance & Communication Policy

Crew Connection operates in full compliance with NCAA recruiting regulations.

  • Athletes in Year 12 and Year 13 may use this event to network with college coaches and discuss recruiting opportunities directly.

  • For Year 11 athletes, the camp provides an opportunity for coaches to observe their performance and get them on their radar early.

  • Before June 15th following the athlete’s sophomore year (U.K. Year 11), U.S. college coaches cannot engage in recruiting-specific discussions.

  • Athletes in year 11 and their parents must not initiate or attempt to discuss recruiting interest, scholarship opportunities, or coach evaluations.

  • Acceptable questions include general discussions about rowing culture, academics, or the recruiting process in broad terms.

  • Please respect these rules, to run this event successfully, Crew Connection must align with NCAA recruiting policies.

3. Athlete Conduct & Behaviour

  • Athletes must maintain professional and respectful conduct toward coaches, staff, and peers throughout the event.

  • Unsportsmanlike behaviour, disrespect, or any form of harassment will not be tolerated.

  • Participants must follow staff instructions at all times during erg testing, tank sessions, and workshops.

  • Crew Connection reserves the right to remove any participant who disrupts the event or breaches these conduct expectations.

4. Safeguarding & J16 Policy

Crew Connection is committed to providing a safe and inclusive environment for all participants.

  • All athletes under 18 must be registered by a parent or guardian.

  • All event communication and updates will be sent to the parent or guardian email provided.

  • J16 athletes will be supervised at all times by Crew Connection staff, safeguarding officers, and Thames RC personnel.

  • A qualified first-aid provider will be present throughout the event.

  • Any safeguarding concerns should be reported immediately to the event organiser.

Full safeguarding policy can be found here:

5. Health & Safety

  • Participants must disclose any relevant medical conditions or injuries prior to the event.

  • Crew Connection staff will have access to first-aid support but are not responsible for managing pre-existing conditions.

  • Participants take part at their own risk and must follow all safety instructions provided during the event.

  • Participants are responsible for ensuring they are adequately warmed up and stretched to prevent injury during the event.

6. Refund & Cancellation Policy

  • Cancellations made more than 30 days before the event will receive a full refund.

  • Cancellations within 30 days of the event are non-refundable.

  • Crew Connection reserves the right to postpone or cancel the event in the case of severe weather, illness, or safety concerns. In such cases, all participants will be offered a transfer or refund.

7. Data & Media Policy

  • Crew Connection may capture photography and short video clips during the event for marketing and educational purposes.

  • Athletes or parents who prefer not to be included in media must indicate this during registration or at check-in. Crew Connection will ensure their anonymity is respected in all media use.

  • Any filming or photography will focus on general event footage only.

8. Filming & Recording Policy for Attendees

  • Audio recording of coaches or sessions is not permitted.

  • Filming the event or posting content on social media must only be done with the permission of all athletes and staff visible in the footage.

9. Liability Waiver

By attending the Talent ID Camp, participants acknowledge and agree that:

  • Rowing and ergometer training carry inherent physical risks.

  • Crew Connection, Thames Rowing Club, and associated staff are not liable for injuries, losses, or damages sustained during the event, except in cases of proven negligence.

  • Crew Connection will not be liable for indirect or consequential losses, including travel or accommodation expenses.

  • Nothing in these Terms limits Crew Connection’s liability for death or personal injury caused by negligence.

10. Parental Consent & Emergency Contact:

For all athletes under 18, a parent or guardian must provide emergency contact details and consent for basic first aid treatment if required. In the event of a medical emergency, Crew Connection staff may arrange professional medical care and contact the parent or guardian immediately.

11. Event Format & Schedule:

Crew Connection reserves the right to make reasonable adjustments to the event schedule, session structure, or attending coaches due to unforeseen circumstances. Any changes will be communicated as early as possible.

12. Media Policy

  • All photography and video content captured by Crew Connection remain the property of Crew Connection Ltd. and may be used for promotional and educational purposes within the scope of the consent provided.

  • The media outlet Row360 has indicated interest in covering the event.

  • If you do not wish to appear in any photographs or footage, please indicate this during registration or upon check-in on the day of the event.

  • Crew Connection will ensure that any individuals who opt out are excluded from identifiable media content.

  • All athlete names and personal information will be kept anonymous in any media coverage.

13. Ticket Transfers:

Tickets are non-transferable without written permission from Crew Connection. Any unauthorised resale or transfer may result in cancellation without refund.

14. Data Sharing & Confidentiality

  • By registering for the Crew Connection Talent ID Camp, participants consent to Crew Connection collecting and securely storing their personal information, including contact details and performance data (such as erg scores and technical evaluations).

  • This information will be shared only with verified U.S. college coaches attending the event, for the purpose of athlete evaluation and potential recruitment.

  • Personal data and performance results will not be distributed, sold, or shared with any third parties outside of attending college coaches and Crew Connection staff.

  • All data will be handled in accordance with UK GDPR and Crew Connection’s Privacy Policy.

15. Disclaimer of Results

  • Participation in the Crew Connection Talent ID Camp does not guarantee recruitment outcomes, scholarships, or communication from U.S. college coaches.

  • The purpose of the camp is to provide athletes with educational, developmental, and exposure opportunities in front of U.S. coaches in a compliant setting.

  • Crew Connection cannot influence admission or scholarship decisions made by colleges or universities.

16. Equipment & Venue Use:

Athletes must treat all equipment and facilities with care. Any deliberate damage or misuse may result in removal from the event and liability for repair or replacement costs.

17. Force Majeure

Crew Connection shall not be liable for any delay, cancellation, or change to the event caused by circumstances beyond its reasonable control, including but not limited to severe weather, natural disasters, transport disruption, illness, venue unavailability, or government restrictions. In such cases, Crew Connection will make every reasonable effort to reschedule the event or offer participants credit or transfer to a future camp.

18. Governing Law:

These Terms & Conditions are governed by and interpreted in accordance with the laws of England and Wales, and any disputes shall be subject to the exclusive jurisdiction of the English courts.

19. Code of Conduct Acknowledgement

Athletes and parents confirm they have read and understood Crew Connection’s Code of Conduct and agree to uphold the values of professionalism, integrity, and sportsmanship throughout the event.

20. Agreement

By completing registration, participants (and parents/guardians, if under 18) confirm that they have read, understood, and agree to these Terms & Conditions.

21. Contact:

All comments, queries, and requests relating to these Terms and Conditions should be addressed as followed:

By email: crew@crewconnection.co.uk